7 min read · Updated 2026-08-01

Understand How Player Fees Are Created

Understand how program pricing, enrolment settings and billing cycles create Player fee records in VR SPORT.

There is no separate fee-creation screen

Player fees are created from the training program and the Player enrolment. The Academy first defines the program price and billing rules, then confirms the Player-specific fee start date, session quantity and discount during enrolment.

Step 1: Set the program pricing

  1. Open Programs and create or edit the training program.
  2. For a Recurring Subscription, select the billing cycle and enter the fee amount.
  3. For a Per Session Program, enter the price per session.
  4. For a Fixed Duration Camp, enter the total fee.
  5. Enable Collect GST/Tax and enter the tax percentage only when required.
  6. Save the program.

Step 2: Confirm the Player-specific enrolment details

  1. Open Players and add or enrol the Player.
  2. Select the training program.
  3. For a Per Session Program, choose the number of sessions.
  4. Review the fee start date. This date becomes the billing anchor for the enrolment.
  5. Enter a Player-specific discount when required. The discount cannot exceed the base fee.
  6. Review the Fee Summary and complete the enrolment.

How the first fee is calculated

  • Recurring Subscription: the fee uses the selected billing-cycle amount, Player discount and tax settings.
  • Per Session Program: the fee is calculated from the number of sessions multiplied by the price per session, with discount and tax applied where configured.
  • Fixed Duration Camp: one fee is created from the camp total, with discount and tax applied where configured.

How recurring fees continue

Recurring Subscription fees follow the enrolment fee start date and the program billing cycle. VR SPORT maintains upcoming fee records automatically. Future records appear as Upcoming and are not counted as outstanding dues until their due date arrives.

Note: Per Session and Fixed Duration programs create a single fee for the enrolled package or camp. They do not create recurring monthly fees.

Where the fee appears

  • The Academy can review the Player under Finance → Manage Fees & Payments.
  • The Player can review the amount under Fees & Payments in the Player account.
  • Paid records appear in payment history and can be used to generate a receipt.

To change a fee

Changing a program price does not automatically explain or reverse existing paid records. Review the Player enrolment, discount and generated fee records carefully before making changes. Contact VR SPORT Support when an existing fee requires correction that is not available through the current screen.

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