7 min read · Updated 2026-08-02

Manage Academy Fees and Payments

Search Player fee records, filter by month and program, review collections and dues, and export fee data.

Who can manage fees

The Academy owner and Academy staff with Players & Fees permission can open Finance, Manage Fees & Payments and Player fee history.

Open Manage Fees & Payments

  1. Open Finance from the Academy account.
  2. Review Current Month Fees Analytics and Recent Transactions if required.
  3. Select Manage Fees & Payments.

Find the required Player records

  1. Use Search player to find a Player by name.
  2. Select All, Paid or Due to filter the selected month.
  3. Open the filter control to select a month and year.
  4. Select All Programs or a specific program.

Understand the monthly summary

  • Paid shows the number of Player records paid for the selected month.
  • Due shows the number of Player records not paid for the selected month.
  • Collected shows the amount recorded as paid for the selected month.
  • Outstanding shows the remaining amount for the selected month.

Open a Player’s fee history

  1. Select a Player card.
  2. Review each active program and the amount paid or due.
  3. Open the Player’s Fee Payment History to view paid, due, waived and upcoming fee records.

Export fee records

  1. Select the download icon in the header or the Download button above the Player list.
  2. VR SPORT downloads a CSV for the selected month, year, program and status filters.
Note: The export includes Player name, mobile number, program, batch, billing period, old dues, current fee, paid amount, status, transaction number and payment date.

If no Player records appear

  • Confirm that the correct Academy branch is selected.
  • Change the month, year, program or status filters.
  • Confirm that the Player was active during the selected month.
  • Confirm that the Player has an active program enrolment and a generated fee record.

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